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2008 Meeting Minutes

Minutes from November 2008 Meeting

Karns Football Booster Club

 

Minutes from November 6th, 2008 Meeting

Meeting was called to order by President Doug Bataille:

¨       Agenda:  Agenda Approved.

¨       Minutes:  Change made to October minutes – Revised Treasurer’s report.  Ending balance should be $18,603.03.  Minutes approved with changes.

¨       Treasurer’s Report:  Treasurer’s report was read by Terri Vitkus and approved by attending members.

¨       President’s Report: 

1.      501c3 – Jack Piper sent back package – there was some changes to some of the forms.  Doug will update forms and send back.

2.      Nominations for Slate of Officers – Doug explained officer’s positions – asked for Nominations. Nominations list was made and will be handed out at the December banquet.

¨       Coaches Report: 

a.      Senior Awards – Framed Jersey’s will be $65.00 for each jersey, $15.00 for each name to be put on the back and approximately $135.00 each for the framing.  Only the 4 year players will receive these.  Motion to approve the expense was made and approved by attending members.

¨       Committee Reports

a.      Field House:  Nothing new to report.

b.      Other Committees: 

1.      Fundraising: 

¨       Stephanie Hicks will open the concession stand for the Youth Football tournament on November 22 & 23. Volunteers needed.

2.  Banquet:  Discussed coaches’ gifts, awards and officer nominations / elections.  A motion was made and approved that we have a NTE total of $1,000.00 to spend on the coaches’ gifts and other gift certificates.  Banquet is Sunday, December 7th, 2:00 p.m. @ Crowne Plaza.

¨       Old Business: 

1.      Concession Stand will be open for Youth Football tournament.

¨       New Business:

a.      Coach Morris was in attendance to discuss building a wall and walkway at the entrance to the football field.  Bricks were donated by a friend of his, so we can sell the bricks and have them engraved.  Whatever we sell the bricks for will be pure profit for the booster club.

b.      Donations to Letter Campaign.  Terri Vitkus and Kelley Drummond will make thank you post cards and send out to all who made donations during this fund raising event.

¨       Next Meeting:  Banquet – December 7th, 2008.

Meeting adjourned.

Minutes from October 2008 Meeting

Karns Football Booster Club

 

Minutes from October 2, 2008 Meeting

Meeting was called to order by President Doug Bataille:

¨       Agenda:  No agenda for this meeting.

¨       Minutes:  September 2008 minutes were read and approved by attending members.

¨       Treasurer’s Report:  Treasurer’s report was read by Terri Vitkus and approved by attending members. Booster Club account balance $23,418.71, Income brought in:  $2,103.90 and Ending balance:  $18,603.03.

¨       President’s Report: 

1.      501c3 – Doug has sent in all 501-c3 paperwork to Jack Piper.  This process should be wrapping up very soon.

¨       Coaches Report:  Coach Reeves was not in attendance due to practice.

¨       Committee Reports

a.     Field House:  Nothing

b.     Other Committees: 

1.      Fundraising: 

¨       David Hinkle reported that it would take 11.8 cents per letter to send out fundraising letters for the field house through the school office and buy envelopes – approximately less that $125.00 in all to mail to around 544 business addresses in Karns. We can get copies made with trifold and envelopes at Kinko’s. David will send these to Kinko’s to get them done.

¨       Motion was approved.

2.  Banquet:  Need to talk to Pam about date for banquet.

¨       Old Business: 

a.     Youth Football – Oct 18th.  Stephanie Hicks reported that there is a possibility that we may be able to run Concession stand on this date for Youth Football Bowl to earn some extra income.

1.      Motion approved to pursue the possibility.

¨       New Business: Nominations for next month.  We need to consider nominees for the Board for next year to be voted on at the December banquet.

¨       Next Meeting:  Thursday, November 6th @ 6:30.

Meeting adjourned.

Minutes from September 2008 Meeting

Karns Football Booster Club

 

Minutes from September 4, 2008 Meeting

Meeting was called to order by President Doug Bataille:

¨       Agenda:  No agenda for this meeting.

¨       Minutes:  August 2008 minutes were read and approved by attending members.

¨       Treasurer’s Report:  Treasurer’s report was read by Terri Vitkus and approved by attending members.

¨       President’s Report:  

a.      501c3 – Doug attended a county wide meeting at Bearden High School last week. Meeting was very beneficial and he feels that he has a better understanding of the requirements for the school and the state.  There was a handout at the meeting that Doug will try to get posted to the Booster Web Site.

1.      Doug introduced Mr. Jack Piper, attorney who is handling the 501c3 charter for the Karns Football Booster Club.

2.      Mr. Piper explained the different forms that would have to be filed in order to get the charter approved.  The IRS forms are the most difficult to get approved.  Mr. Piper is to e-mail the secretary, Pam Hodge, and give her a list of items that will need to be done formally by the booster club each year.

3.      President, Doug Bataille, asked for a motion to approve/accept the Charter and By Laws which are posted on the Karns Football Web Site, by acclamation.  Motion was made by Nick Blankenship, motion was 2nd by Tim Vitkus and approved by majority vote.

4.      President, Doug Bataille, asked for a motion to approve/accept the Board of Directors by acclamation.  Motion was made by Kelley Grabill, motion was 2nd by Terri Vitkus and approved by majority vote.

5.      President, Doug Bataille, asked for a motion to approve/accept the officers, as updated on attached form.  A motion was made by Tim Vitkus, motion was 2nd by Michelle Hans and approved by majority vote. 

¨       Coaches Report:  

a.      Coach complemented MaryLynn Hargreaves on the team meals, and how great they have been.  He complemented and thanked all of the volunteers for all the hard work they have been doing.

b.      Coach talked about the loss at Morristown East.  This was a hard loss, but he would not change his decision to go for 2.  He plays to win.

c.      Coach talked about Sevier County this Friday night.  This team is very big, not very fast.  Probably as good as Morristown East, if not better.

d.      Coach would like to get a scissor lift to hold the camera to film the rest of the home games, to get a better total field view.

e.      Coach is still very optimistic about this team’s season.

f.        Coach touched based on trying to get the players home earlier, but things are just not working out the way he planned.

g.      Coach responded to a question about why the statistics of the players was not getting into the Knoxville News Sentinel.  He is sending them, but the News Sentinel seems to be having a problem receiving the fax.  Stats must be at the News Sentinel right after each game.

h.      Coach responded to a question regarding the Cut blocking, are you reporting it.  He said he has reported it to the officials, but there is nothing you can really do about it.

¨       Committee Reports

a.      Field House:  Roger Frazier had nothing new to report.

b.      Other Committees: 

1.      Fundraising: 

¨       Terri Vitkus made a suggestion for next year’s fund raising.  Suggested we do a fund raising letter to KHS Football Alumni.  Need to talk to David Hinkle, may do it this year instead of waiting until next year.

¨       Kelley Grabill is going to talk to Mr. Chandler about doing an alumni night with Homecoming night.

¨       Reminders / Announcements

a.      We have an Announcer / Scoreboard keeper for freshman/JV games.  Tim Vitkus will announce and Roger Frazier will keep the scoreboard.

b.      Pep Rally Schedule as follows:  (All parents are welcome to attend)

1.      09/12/08 @ 2:45 (in the gym)

2.      10/03/08 Homecoming @ 2:00

3.      10/31/08 Senior Night @ 2:45

¨       Old Business: 

a.      Community Mailer:  This has not been sent out due to the large expense it will take to mail. 

b.      It was discussed to do a mail out to businesses when David Hinkle is back in town.  This will be less expensive than the community wide mail out and should have good results.

c.      Concession Stand:  Question was asked on who get what for free.  A decision was made to give the referees, volunteers, chain gang and coaches the following:  1 sandwich, 1 drink, 1 chip and 1 candy.

¨       New Business: None.

¨       Next Meeting:  Thursday, October 2nd @ 6:30.

 

 

Minutes from August 2008 Meeting

Karns Football Booster Club

 

Minutes from August 14, 2008 Meeting 

Meeting was called to order by President Doug Bataille:

  1. Agenda:  Agenda read and approved.
  2. Minutes:  July 2008 minutes were read and approved.
  3. Treasurer’s Report:  A request to increase the work day budget by $500.00 was asked for and approved.  Treasurer’s report was read and approved.
  4. President’s Report:  
    1. Organization – Doug discussed to the new freshman parents exactly what the booster club does for the football team and told them that every committee / chair member was strictly voluntary. 
    2. 501c3 – There is a county wide meeting next week at Bearden that Doug will attend.
    3. Discussed the Chick-Fil-A Deal / Sponsorship.  We will be given $2,000.00 in meal credit.  Chick-Fil-A will come to every home game and set up games for all the fans with prizes.  We will hang a chick-fil-a banner on the score board to show the sponsorship.
    4. Tailgating – discussed having a tailgating party over in the grassy area of the back parking lot.
  5. Coaches Report:  
    1. Coach thanked everyone for coming, and informed them of a couple of scrimmages that they had scheduled for the week.
    2. Coach asked for a lot of parent volunteers for the work day that was coming up on Saturday.
    3. Coach discussed the need for the football program to raise money to support the players. Also discussed the need for the parents to be involved to show support for their children.  It does make a big impact on the children when the parents are involved.
    4. Coach then told all the freshman players and parents how much he appreciated them, and told them it would take all of us working together to build the kind of program he wanted for Karns High School.
  6. Committee Reports
    1. Field House:  Roger informed everyone that we have plans and we are waiting on the surveyor/contractor’s decision as to where the best location of the field house would be.
    2. Other Committees: 

1.      Work Day Committee:  Tim said we must have 10 to 12 people on Saturday to complete the fence and get the stadium ready for the 1st game.

  1. Old Business:  A questions was asked, regarding letter donations and how they were doing.  The response was that all the donation letters for the players have been mailed, and so far we have received around $1,600.00 in donations.  This is going much slower this year than last.
  2. New Business: None.
  3. Next Meeting:  Thursday, September 4th @ 6:30.

Minutes from July 2008 Meeting

Karns Football Booster Club

 

Minutes from July 10, 2008 Meeting

Meeting was called to order by President Doug Bataille: 

  1. Agenda:  Agenda approved.
  2. Minutes:  June 2008 minutes were read and approved. 
  3. Treasurer’s Report:  Terri Vitkus was on vacation so the Treasurer’s report was read by Tim Vitkus.  This report was approved. Balance was $7,983.00 of which an outstanding debt to Digital Sports Video for $3,995 is payable in September. 
  4. President’s Report:   
    1. Calendar – Doug read the calendar for everyone to make sure we were aware of important upcoming dates.   Work day, Discount Cards Sales, Passing League, Equipment issue, pool party, senior pictures players and parents, etc.
    2. Still working on the 501c3 status.
    3. Committee chairs:  The committee chair for JV/Freshman Concessions is now open again. Hope Gately and Linda Wright will not be able to chair.  Kelley can possibly do this.   We will probably need a person to chair the post game snacks also.  Amy Griffin’s son has decided not to play football this year, so she will probably not be coming to the games. 
  5. Coaches Report:   
    1. Coach showed everyone the new hats for this season. The booster club will have these hats for sale during the season.
    2. Discussed Passing League that was taking place at Webb.  They do charge to get in.
    3. Discussed discount cards sales start Monday, July 14th.  Coach would like to give a T-shirt to any player who sells 20 cards.  This would cost approximately $250.00.
    4. Discussed the teachers luncheon that would be taking place on August 8th, Mr. Davis really wants to do this.
    5. Discussed 2 a day practices.  There may be around 30 kids or so that will have to stay all day, because they would not have a way to get back and forth.  Discussed supplying lunches for those players.
    6. Discussed the need for volunteers for the golf tournament that we are having with the basketball and golf teams.
    7. Discussed the community mailer, Mr. Hinkle could possibly use the school to mail the letters for only 18 cents a letter. 
    8. Mr. Ghatti’s has about 500 cokes they would like to give us for free, just need to have someone go pick them up.  MaryLynn and Kelley volunteered to get them picked up and stored. 
  6. Committee Reports 
    1. Field House:  Roger Frazier has located a surveyor for the field house.  After the next meeting with the contractor we will have a better idea of who to approach for help.
    2. Fundraising:  Kelley discussed the spirit table items.  Seat Cushions, key chains, rally sticks, draw string backpack, beaver tattoos, spirit beads, etc. 
    3. Other Committees: 

1.      Work Day Committee:  Tim needs some ideas on something that we can build to hold the banners.

2.      Team Meals Committee:  Mary Lynn has all the Varsity teams meals donated and is in the process of getting the JV/Freshman meals donated as well.

3.      Discussed putting out volunteer sign up sheets for all committees at the pool party. 

  1. Old Business:  Schedule sign – Dave Weigel will need around $80.00 to have the sign updated. 
  2. New Business: Community Fair – Each athletic team can sell whatever they want, but only at their designated table.  They can not go out into the crowd and sell.  If any of our boys get caught soliciting, we could be banned from the next years fair.  Talked about ideas for a booth at the fair, kissing booth, or dunking booth are both still available. 
  3. Next Meeting:  Thursday, August 7th @ 6:30.

Minutes from June 2008 Meeting

Karns Football Booster Club



Meeting was called to order by President Doug Bataille:

  1. Agenda:  Agenda approved.
  1. Minutes:  May 2008 minutes were read and approved.
  1. Treasurer’s Report:  Treasurer’s report read and approved. Discussed need to purchase T-shirts for the Youth Football camp.  This would be around $420.00.
  1. President’s Report:
    1. Calendar – Doug read the calendar for everyone to make sure we were aware of important upcoming dates.
    2. Committee chairs:  Linda Wright & Hope Gately have volunteered for the JV Concessions committee.  Michelle Hans volunteered to be the Freshman Representative.  All Committee chairs have been filled.
  1. Coaches Report:
    1. Coach also discussed the calendar and he will send an updated calendar to be posted to the web site to Nick Blankenship.
    2. Discussed the confusion on the spirit pack options.  If a player raises $350.00 during the letter campaign, then the coach wants to pay for everything in the spirit pack except for the wind suit.  This would be a $125.00 refund back to the player.  If a player sells a $400.00 banner, the player will also receive a refund of $125.00.  If a player sells a full page ad for the program, coach will pay for their cleats - $70.00 will be refunded to the player.
    3. Coach discussed the 2007 Football Budget.  Last year gate sells were around $59.000.00.  Around $56,000.00 was spent on various items including referees, field up keep, gate workers, etc.
    4. Coach discussed how hard the players were working in the weight room.  Each group (backs, lineman, receivers, etc) are working well together.
    5. Coach discussed purchasing T-shirts for the youth football camp.
    6. Coach discussed a golf tournament fundraiser that we are going to be a part of along with the boys and girls basketball teams and the volleyball team.
    7. Coach is working on some fun activities for the team to do in order to get the team to bond better.
    8. Coach thanked everyone for all the hard work they have been doing.
  1. Committee Reports
    1. Co-vice President – Roger has drafted James Gentry for this position.
    2. Field House:  Roger Frazier, James Gentry and Coach Reeves met with an engineer regarding the field house this week.  Rogers says we have 2 people on board that can make this field house happen.  We need more!!  We are in the process of getting a survey for the area for the field house.  Roger is still working on different fundraising ideas for the field house.
    3. Fundraising:  Fundraising letters have been sent out to all the players, but they are slow coming back in.  Discussed the discount card sale that begins on July 14th.  Discussed banners and program ads deadline for ordering.  Deadline is July 31st.
    4. Other Committees:

<!--[if !supportLists]-->1.      <!--[endif]-->Work Day Committee:  Tim Vitkus needs a list of what needs to be repaired.  Work days are scheduled for July 12th, Aug 2nd and Aug 16th.  He is going to use the senior players as crew leaders.

<!--[if !supportLists]-->2.      <!--[endif]-->Team Meals Committee:  Mary Lynn Hargreaves is taking the lead on this, but she was unavailable for the meeting.  It was noted that any company providing a team meal needs to prepare for at least 90 people, and deliver to the school for all home games.

  1. Old Business:  None.
  2. New Business: None.
  1. Next Meeting:  Thursday, July 10th @ 6:30.


Minutes from May 2008 Meeting

Karns Football Booster Club

Meeting was called to order by President Doug Bataille:

  1. Agenda: Agenda approved.
  2. Minutes: April 2008 minutes were read and approved.
  3. Treasurer’s Report: Treasurer’s report read and approved.
  4. President’s Report:
    1. Budget Approval – Doug discussed the budget process and then asked for everyone to review and approve. Budget was approved.
    2. 501c-3: Doug is working with an attorney to review and get paper work completed. This will cost around $1,000 to file and for attorney fees.
    3. Committee chairs: Still need Committee Chairs for Concessions, freshman representative and discount cards (Pam Hodge is working on the discount cards for now).
  5. Coaches Report:
    1. This was 1st day of spring practice and coach was not available to give update. He reviewed the April meeting minutes and did not have anything new to add. The Coaches report will be moved to the end of the meeting to allow time for Coach and staff to complete practice before joining the meeting.
  6. Committee Reports
    1. Co-vice President – Roger has drafted James Gentry for this position.
    2. Field House: Roger Frazier informed everyone that he had a positive meeting with a prominent person in the Karns community today regarding the field house. He has another meeting scheduled for next week. He says he wants Coach Reeves to be the lead contact person for the field house effort. He also discussed how we could probably do a brick building cheaper than a metal building since the price of steel is so high. Roger is still working on plans for a dinner for possible donators.
    3. Fundraising: Dave Dillon is working on a draft letter to be sent out by May 15th. Coach wants these letters to be specifically for the field house effort. Dave is hoping to send out around 10,000 letters. Discussed the need to have a fundraising meeting set up with the committee chairs so that we can get some money coming in the door.
    4. Committees: Doug needs a few more e-mail addresses. Work day to be scheduled soon to complete shed. We also need to build stands to put the banners on if anyone can help with that.
  7. Old Business: None.
  8. New Business: None.
  9. Next Meeting: Thursday, June 5th @ 6:30.

Minutes from April 2008 Meeting

Karns Football Booster Club

Meeting was called to order by President Doug Bataille:

  1. Agenda: No agenda was provided for meeting.
  2. Minutes: March 2008 minutes were read and approved.
  3. Treasurer’s Report: There is still outstanding debt of $4K for Video equipment. Budget for 2008 will be voted on at next meeting. There is still an outstanding invoice to ProBan for around $1,200.00 that needs to be resolved. There will be a charge for the attorney fees to review and submit the 501C3, for around $100.00.
  4. President’s Report: Tommy Fuller is still working on the 501C3
    1. Charter and By-Laws Draft: Charter and By Laws were voted on and approved.
    2. Discussed the need for a few committee chairs that are still needed – Freshman and JV Concession
  5. Coaches Report:
    1. Lift-a-thon brought in around 11K. About 75% will go back to the kids – remainder will be used to finish weight room and for a new sled.
    2. Cleveland Scrimmage Cancelled. This will be an inter-squad scrimmage instead.
    3. Pizza and Drinks night for players on Friday, 4/4/08.
    4. Good groups showing up for workouts. We are getting stronger as a team.
    5. The proposal to lift weights during the school year and get credit for it did not pass as we intended, but we did get to alter the PE curriculum.
    6. New uniforms are in – the blue pants look nice.
    7. Spring practice in 3 weeks. No inter-mingling with the players during practice, but all parents encouraged to come and watch.
    8. Website calendar has been updated.
    9. April 22nd, Open House night for scholarship information. GPA/ACT Scores are very important.
    10. Coach would like to get a speaker to come in and talk about fact/fiction of college scholarships. Coach to provide date.
    11. Multi-Sports are very good for your student athlete, it makes them a better market for scholarships.
    12. Coach discussed a couple of funds raisers he had in mind. Direct mailers, Casino Night, Reverse Drawings, and Gold/Discount Cards.
    13. Coach discussed wanting to take a travel bus to the long distant away games. Bus prices have gone up, but it will be very helpful to the team if they do not have to ride in the hot school buses for such a long way.
  6. Committee Reports
    1. Co-vice President – Still need to draft this chair.
    2. Committee Chair - There are still a few more committee chairs that need to be appointed. Still need someone to chair the committee for JV / Freshman Concessions and to Chair Membership committee.
    3. Field House requirements: Roger Frazier discussed the field house requirements. We need a contractor that will build the building and let us come in and finish it. This will be just a football field house – other sports were not interested in helping. We must have the plans and the total cost before we can even start. Roger is still working a dinner for field house fund raising, he will show the plans for the field house and ask for donations.
    4. Fundraising ideas: Talked about Banners and gave out sponsorship forms.
  7. Old Business: None.
  8. New Business: Discussed the need to replace the sign that holds the schedule. New sign would run about $70.00.
  9. Next Meeting: Thursday, May 1st @ 6:30.

Minutes from March 2008 Meeting

Karns Football Booster Club

Minutes from March 2008 Meeting

Meeting was called to order by President Doug Bataille:

  1. Agenda: Agenda was reviewed and approved.
  2. Minutes: February 2008 minutes were read and approved.
  3. Treasurer’s Report: Treasurer’s Report was reviewed and approved. Budget for 2008 still in progress. There is still outstanding debt of $4K for Digital Sports Video equipment.
  4. President’s Report:
    1. Charter and By-Laws Draft: We are still looking for an attorney to review the Charter and By-Laws before submitting. Charter and By-Laws should be available to vote on at next meeting. Tommy Fuller is still working on the 501C3.
    2. Discussed the need for a few committee chairs that are still needed – Away game snacks, Freshman/JV games concession.
  5. Coaches Report:
    1. Calendar went home this week. Will be posted to Web site soon.
    2. Lift-A-Thon went well; all money is due next Thursday 3-13-08.
    3. If a player raises $350.00, Coach Reeves wants to give them their spirit pack polo shirt, shorts, sweats (wind suit), and cleats free.
    4. Spring Practice will be the 1st, (2) weeks of May. There will be a blue/gold scrimmage game, possibly during school. May also have scrimmage with Cleveland team.
    5. Coach Reeves discussed summer work outs and the importance of attending. He wants everyone to make 85% of the work outs. The dead period for summer work outs will be the last week of June and 1st week of July.
    6. Coach Reeves to put a scan of the field house plans on the web site.
    7. Coach asked that the parents stay on top of the student’s grades and come to him if your child is struggling. He will try to work with the students in any way he can.
    8. There will be an Open House for the Booster Club regarding scholarship offers. Possibly April 22nd. The goal is to get these players/students better opportunities for scholarships.
    9. Wish List includes a 5 or 7 man sled. Upgrade current dressing rooms if Field House does not get started.
  6. Committee Reports
    1. Co-vice President – Roger Fraizer drafted Jeff Byrd for Co-vice President.
    2. Field house – Roger Fraizer and Coach Reeves met with all KHS coaches to discuss getting the community involved in the field house effort. Roger would like to have a dinner and invite some very prominent people from the community to try and raise money.
    3. There are still a few more committee chairs that need to be appointed. Amy Griffin volunteered to chair the Team Snacks committee. Gina Vineyard volunteered to be the Junior Player representative for the Membership committee.
    4. Fundraising ideas: Discussed setting up a booth at the Karns Community Fair on July 26th. Still need to send out letters to the community, around 12K. Sell Fold up Stadium seats with Karns on them to Booster Club Members/School Members.
  7. Old Business: Chair Back Seats – are we going to do that? Seating for handicap accessibility. This is definitely going to be done.
  8. New Business: None
  9. Next Meeting: Thursday, April 3rd, 6:30 p.m.

Minutes from February 2008 Meeting

Karns Football Booster Club

Minutes from February 2008 Meeting

Meeting was called to order by President Doug Bataille:

  1. Agenda: Agenda was reviewed and approved.

  1. Minutes: January 2008 minutes were read and approved as noted.

  1. Treasurer’s Report: Since last meeting the only expenditures were for $567.90 for Hotel/Meal expenses for coaching seminar. There is still outstanding debt for approximately $12K for weight room (currently due) and $4K for Video equipment. Will use re-cap of 2007 to establish budget for 2008.

  1. President’s Report: Tommy Fuller is still working on the 501C3

    1. Charter and By-Laws Draft: President Doug Bataille discussed a few minor changes that will be made to the Basic Policies, paragraph E, pertaining to how we approve expenditures. Will have an attorney review Charter and By-Laws before submitting. Charter and By-Laws should be available to vote on at next meeting.
    2. Discussed the need for a few committee chairs that are still needed – Away game snacks.

  1. Coaches Report:

    1. Work outs are still going well. More kids attending each day.
    2. Coach has purchased all new home and away game jerseys and more black pants so there will be unity between the Varsity and Freshman team uniforms.
    3. Coach Reeves and Vice President Roger Fraizer went to look at field houses. Coach Reeves will make a power point presentation and post to the web. These field houses are very doable.
    4. Some of the boys want to play Rugby and other sports; the coach does not mind as long as they attend the weight lifting sessions.
    5. Coach Reeves apologized for the weight lifting room being a little more expensive than he originally thought, but says that we got a great deal for all the equipment that we have.
    6. The Lift-a-thon will be held on February 25th. If a player raises $350.00, Coach Reeves wants to give them their spirit pack polo shirt, shorts, sweats (wind suit), hat and cleats for free.
    7. Max Night is going to be March 6th, all parents are encouraged to come and see the progress all the players are making.
    8. Coach Reeves and Dr. Davis are working on trying to get the curriculum changed so that a weight lifting class is offered to our students year round. This will help the football program tremendously.
    9. Will get 2008 calendar posted to Web site as soon as possible.
    10. Video equipment is working well. They are able to keep track of each player’s performance. A person is schedule to come in and help him and the other coaches learn the software better...
    11. Wish List items:

1. 2 OR 3 KHS Flags for the team

2. Barrier that the team can run through

3. “K” painted in the center of the field

4. Bushes / small trees planted at the end of the field to serve as barriers.

  1. Committee Reports

    1. Co-vice President – Roger Fraizer plans to draft Jeff Byrd.
    2. There are still a few more committee chairs that need to be appointed. Still need someone to chair the committee for Team Snacks.
    3. Field House requirements: Roger Frazier talked about the Coffey County field house. This field house is very doable. Roger met with Jeff Towe and contractor to get some pricing.
    4. Fundraising ideas: Gold Cards – Discussed pros and cons of doing our own cards, also discussed Coupons.com, Gina Vineyard to get more information on this. Discussed mailer; Kelley Grabill said there is around 12k residents/businesses in the Karns area – she can mail through the Karns Volunteer Fire Department for around $3k cost.

  1. Old Business: None
  2. New Business: Safety Issue – Weight room – player running up and down the stairs with weight bar on shoulders with people on the stairs. Coach Reeves and Kelley Grabill to discuss, so Coach can talk to the player.

  1. Next Meeting: Thursday, March 6th, AFTER MAX NIGHT!!!

Members in attendance were Doug Bataille, Coach Reeves, Gary Dees, Joe & Kelley Grabill, Gina Oster, Tim & Terri Vitkus, Pam Hodge, Mike & Susan Bartholomew, Roger Frazier, Mary Lynn Hargreaves, Nick Blankenship, Tom & Dilyn Hauck, David Weigel, Stephanie Hicks, Randy Roth and Tommy Fuller

Minutes from January 2008 Meeting

Meeting was called to order by President Doug Bataille:

  1. Agenda: Agenda was reviewed and approved.

  1. Minutes: December 2007 minutes were read and approved.

  1. Treasurer’s Report: 12K balance from last year. 2006 balance was only 4.1K. Terri Vitkus will try to find the 2007 budget and get a budget put together for 2008. It was decided that only Terri Vitkus, treasurer, and Doug Bataille, President, could sign checks for payments/re-imbursements.

  1. President’s Report: Tommy Fuller is still working on the 501C3

    1. Charter and By-Laws Draft: President Doug Bataille read and went over the Draft Constitution and By-Laws. Suggestions/changes were taken. This was a draft report and not ready for approval. Doug to send out revised report.

  1. Coaches Report:

    1. Weightlifting is off to a good start. There were 62 players in attendance on 1/10/08.
    2. Coach is opposed to combing the Karns and Hardin Valley Youth Leagues. There is a vote that will be taking place this January and encouraged everyone to go out and vote.
    3. Coach will send out letters to all players asking for parent volunteers for booster club committees.
    4. A Lift-a-thon will be held in February. If a player raises $350.00, Coach wants to pay for their cleats, spirit pack shorts, polo shirt, mesh bag and socks.
    5. Coach is going to have a Max Night and invite all parents to attend.
    6. Coach informed the booster club that they will be purchasing new Varsity Jerseys and the cost will be around 15K and will come out of his budget. Talked about freshman uniforms and this year the uniforms will be very similar to the varsity. Coach wants all Karns teams to look the same.
    7. The coaches will be attending a clinic in Nashville (offense) and possibly attending a clinic at Auburn or Appalachian State University (defense). Looking at a clinic for the team to attend at Auburn University.
    8. Spring practice will be in May. Coach will get a calendar posted to the web site with all upcoming events.
    9. Wish List: 5 Man Blocking Sled and Equipment Shed. Coach also wants to buy a weightlifting board for weight room.

  1. Committee Reports

    1. Appoint Chairs / collect e-mail addresses: E-mail addresses were collected. There were a few more committee chairs appointed. (See attached committee list)
    2. Field House requirements: Roger Frazier explained that we can proceed with the field house with donation letters. We must have a General Contractor. We can break out into phases, but most were in agreement that this was not the best way to do it. Should be done all at once.
    3. Fundraising ideas: Gold Cards – It was suggested that we could save money if we do the cards ourselves. Mike Bartholomew talked about sending out a mailer to the Karns community asking for donations. There is 8K in the Karns area and we could send out each letter for .20 cents. Kelley Grabill talked to Barry Robertson at the par 3 golf course regarding a fundraiser. He could do a 2 man team, including lunch for $80.00 per team.

  1. Old Business: None
  2. New Business: None
  3. Next Meeting: Thursday, February 7th, 2008 @ 6:30 pm.

Members in attendance were Gary Dees, Kelley Grabill, Gina Oster, Tim Vitkus, Terri Vitkus, Pam Hodge, Mike Bartholomew, Roger Frazier, Mary Lynn Hargreaves, Steve and Bernadette Baker.